Workplace & Recruiting Operations Specialist
RilletAI-native ERP company
New York$100K - $125KMid
Andreessen Horowitz
Sequoia
Oak HC/FT
Creandum
First Round Capital
ICONIQ
People / HR / Recruitment
About the role
TL;DR
Build the operational foundation behind Rillet's growth.
- •The Workplace & Recruiting Operations Specialist will build the operational foundation behind Rillet's growth.
- •Key Responsibilities Own the day-to-day experience of our NYC office, including candidate visits, new-hire first days, team lunches, events, supplies, and the details that make the workplace organized, welcoming, and high-energy.
- •Run core recruiting operations, including interview scheduling, candidate communication, job postings, ATS workflows, funnel hygiene, and coordination across recruiters and hiring managers.
- •Drive onboarding and offboarding from start to finish, partnering with People Operations and IT to ensure every detail is handled accurately and on time.
- •Support essential People Operations work, including I-9s, employment verifications, HRIS updates, leave administration, compliance tasks, and time-sensitive employee requests.
- •Turn repetitive or unclear work into scalable systems through stronger documentation, practical AI automations, templates, workflows, and integrations across the People and Talent stack.
- •Requirements Three to five years of experience in recruiting operations, people operations, business operations, workplace operations, office management, or a similarly operational role.
- •Highly organized and can manage multiple priorities with speed, accuracy, and strong attention to detail.
- •Take ownership, act without waiting for perfect instructions, and consistently close the loop.
- •Comfortable with ambiguity and can turn unclear problems into practical next steps.
- •Communicate clearly, keep stakeholders informed, and document processes so others can move faster.
- •Resourceful, curious, and excited to grow into broader responsibility as Rillet scales.
Required skills
RecruitingTalent AcquisitionPeople OperationsPerformance ManagementOnboardingEmployee RelationsOrganizational DevelopmentWorkforce PlanningDEIPresentation SkillsMentoringCoaching
Domain expertise
fintech
Benefits & perks
equity, health insurance