Workplace Experience Coordinator
DialpadBusiness Communications company
Tokyo, JapanMid
GV
Andreessen Horowitz
Iconiq Capital
People / HR / Recruitment
About the role
TL;DR
Coordinate office operations and provide executive support for the Japan team.
- •As the Workplace Experience Coordinator for Japan, you'll serve as the operational backbone of our Japan business, providing executive support to the Japan Country Manager while ensuring the smooth day-to-day operation of our Tokyo office.
- •Key Responsibilities Provide executive administrative support, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
- •Coordinate day-to-day office operations to ensure the Tokyo office runs efficiently and professionally.
- •Manage office vendors, supplies, deliveries, facilities requests, and service providers.
- •Coordinate internal meetings, leadership visits, customer meetings, and office events.
- •Partner with global Workplace Experience, IT, Finance, and People teams to support office operations and employee needs.
- •Requirements Experience supporting senior executives in an Executive Assistant, Office Manager, Administrative Coordinator, or similar role.
- •Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
- •Business-level fluency in both Japanese and English (written and verbal).
- •Excellent interpersonal and communication skills with a customer-service mindset.
- •Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office.
Required skills
ExcelSlack
Nice-to-have skills
PowerPoint
Tech stack
ExcelPowerPointSlack