Executive Assistant / Operations Assistant
NexusEnterprise Software company
Remote$900 – $1,300 USD/monthMid
General Catalyst
Y Combinator
Transpose Platform
Twenty Two Ventures
Phosphor Capital
Gokul Rajaram
People / HR / Recruitment
About the role
TL;DR
Provide administrative and operational support for a home improvement company.
- •We are looking for a highly organized and proactive Executive Assistant/Operations Assistant to support a busy California-based home improvement company.
- •This role will take ownership of day-to-day administrative and operational tasks, helping leadership stay organized while keeping employee records, job costs, receipts, time tracking, and project-related information accurate and up to date.
- •Key Responsibilities Manage executive calendars, scheduling, email correspondence, and administrative requests.
- •Coordinate new-hire onboarding and collect required employee documentation.
- •Track employee and field-team billable hours and match receipts to appropriate jobs.
- •Track pending tasks, deliverables, and operational follow-ups.
- •Provide general administrative support to leadership and the operations team.
- •Requirements 3+ years of experience in executive assistance, administrative operations, or operations coordination.
- •Construction, home improvement, contracting, or trades experience is strongly preferred.
- •Fully fluent in English, both written and spoken.
- •Strong Spanish proficiency is a significant advantage.
- •Experience with employee onboarding, time tracking, payroll-related administration, or expense management.
- •Highly organized with excellent attention to detail and comfortable working independently.
Required skills
ExcelSlackNotionOnboardingPayroll
Tech stack
ExcelPowerPointGoogle AnalyticsGA4Looker StudioWorkdayGreenhouseLeverMarketoNotionSlackAsanaLinearMonday.comAirtable