Executive Assistant
InstabaseApplied AI company
San Francisco, United States$120,000 - $145,000Mid
Greylock Partners
NEA
Andreessen Horowitz
Index Ventures
Spark Capital
Tribe Capital
People / HR / RecruitmentNew
About the role
TL;DR
Provide high-trust executive support to the CEO, managing schedules, coordinating meetings, and ensuring operational efficiency.
- •SuperApp is looking for an exceptional Executive Assistant to the CEO to help our CEO and leadership team operate with focus, speed, and precision.
- •This is a high-trust, high-impact position for someone who combines outstanding judgment with operational rigor.
- •Key Responsibilities Own and strategically manage the CEO’s calendar, protecting time for the company’s highest-priority work.
- •Coordinate internal and external meetings, manage domestic and international travel, and prepare the CEO for engagements.
- •Develop meeting agendas, briefing materials, and capture decisions to ensure action items are completed.
- •Support the operating cadence of the CEO and executive team, including leadership meetings and planning sessions.
- •Requirements 5+ years of experience supporting a CEO, founder, C-suite executive, or senior leader in a fast-moving organization.
- •Exceptional calendar management, prioritization, organization, and project-coordination skills.
- •Strong judgment, proactive working style, and ability to manage competing priorities with composure.
- •High emotional intelligence, unquestionable integrity, and discretion when handling confidential matters.
- •Proficiency with modern workplace, communication, scheduling, and productivity tools.
Required skills
ExcelPowerPointSlackProject Management
Nice-to-have skills
NotionAsanaAirtable
Benefits & perks
Bonus, Equity, Health Insurance, Dental Insurance, Vision Insurance, 401(k) with Matching, Parental Leave, Fertility Benefits, Therapy Sessions Covered, Wellness Stipend, Lunch Credit
Tech stack
NotionSlackAsanaAirtableExcelPowerPoint