Booking Coordinator
Dream ThreeContent Production company
New York, United StatesMid
Operations & StrategyNew
About the role
TL;DR
Coordinate bookings for artists and production properties, managing inquiries, proposals, and presenter communication.
- •We believe a story can change what a person can see: not by arguing, but by showing them something true they didn’t have words for.
- •Dream Three is a story studio built to deliver best-in-class, genre-spanning narratives across mediums, including film and series, theater and live events, publishing and music, and digital and immersive.
- •If you’re looking for a team that takes big creative swings and doesn’t settle for less than excellent, keep reading.
- •ROLE OVERVIEW We’re hiring a Booking Coordinator to help bring our artists and production properties to new audiences.
- •Our bookings include symphony and orchestra performances, artist concerts, keynotes and other speaking engagements, college and university programs, and book tours.
- •You’ll work under the Booking Manager’s direction and closely with our founder and Operations team, keeping promising conversations moving toward confirmed engagements.
- •You’ll take ownership of the details that make bookings happen and learn how buyers choose projects, how offers take shape, and how lasting presenter relationships develop.
- •WHAT SUCCESS LOOKS LIKE
- •Opportunities have clear next steps, accurate records, and timely follow-up.
- •Proposals and agreements reflect approved terms provided to you by the Booking Manager; revisions, approvals, and signatures move without preventable delays.
- •Presenters feel well supported, and you take on greater responsibility as your booking skills develop.
- •You enjoy bringing order to moving parts and following a promising conversation through to completion.
- •You ask thoughtful questions, welcome candid feedback, and want to develop as a seller.
- •You’re a confident communicator who handles artist relationships and confidential information with discretion.
- •KEY RESPONSIBILITIES
- •Buyer research + outreach: Research presenters, venues, and other buyers; keep booking materials current and support approved outreach and follow-up.
- •Inquiries + holds: Track inquiries, availability, holds, buyer intelligence, and deal notes so each opportunity has a clear next step.
- •Proposals + contracts: Prepare proposals, deal memos, and agreements from approved templates and commercial terms; coordinate revisions, approvals, and signatures.
- •Presenter communication: Communicate with presenters and coordinate handoffs to Operations and production partners for engagement details and delivery.
- •Records + payments: Keep booking records organized and work with Operations on invoicing, deposits, and payment follow-up.
- •Sales development: Join buyer conversations and progressively take on opportunity qualification, pitches, and routine negotiations with guidance and feedback from the Booking Manager.
- •ROLE REQUIREMENTS
- •Relevant experience in booking, live events, talent representation, arts administration, production coordination, or comparable work, typically 1–3 years; equivalent practical experience is welcome.
- •Strong writing, accurate document preparation, and reliable follow-through across multiple deadlines.
- •Comfort with spreadsheets and contact or project tracking systems, plus an interest in live entertainment and building buyer relationships.
- •TOOLS YOU WILL USE Asana, Airtable, Word/Excel, Slack, Dropbox, DocuSign, and booking tools.
- •Experience with comparable systems is welcome.
- •PLUSES Helpful experience, but not required:
- •Artist or talent management experience.
- •Exposure to tour routing, riders, or entertainment usage rights.
- •Relationships with presenters, buyers, or brand partners in relevant markets.
- •ADDITIONAL DETAILS
- •Employment: Part-time, hourly, nonexempt W-2 employee.
- •Pay: $25–$35/hour.
- •Starting pay reflects demonstrated skills and relevant experience.
- •Hours: Initially 15–20 hours per week on an agreed schedule within our Monday–Friday, 10am
- •6pm Eastern business hours.
- •Growth: Potential to expand to full-time employment and progress into a Booking Manager role as you demonstrate the ability to build buyer relationships, negotiate, and close bookings.
- •Growth depends on performance and business needs.
- •Location: Remote from approved U.S. locations or hybrid NYC/LA.
- •Flexibility: Occasional evening/weekend work and travel around confirmed engagements may be required.
- •Start date: As soon as mutually agreed; reasonable notice periods accommodated.
- •HOW TO APPLY Apply through this posting with your résumé and one brief example of a booking, agreement, or recurring workflow you personally kept moving.
- •Tell us what you owned and how you handled the details.
- •No cover letter is required.
- •If this role feels like a stretch in all the right ways, we’d love to hear from you.
- •Tell us how your skills, experience, and unique point of view can level up this team and the stories we’re bringing into the world.
- •Dream Three is an equal opportunity employer.
- •We value a wide range of backgrounds, identities, and perspectives, and strongly encourage candidates from historically underrepresented communities to apply.
Required skills
Project ManagementAsanaAirtableExcelSales
Domain expertise
mediaentertainment-music
Tech stack
AsanaAirtableExcelSlack
