Personal Assistant to the Founder (CTO)
IrregularAI Security company
Tel Aviv, IsraelMid
Sequoia Capital
Redpoint Ventures
Swish Ventures
Assaf Rappaport
Ofir Ehrlich
Dell Technologies Capital
Operations & StrategyNew
About the role
TL;DR
Personal Assistant to support CTO/Co-Founder with personal and professional matters.
- •About Irregular Irregular is the first frontier security lab with the mission of protecting the world in the time of increasingly capable and sophisticated AI systems.
- •We build next-generation defenses through high-fidelity research platforms that simulate and monitor real-world AI security scenarios.
- •As AI systems become more powerful, we focus on staying ahead of emerging threats and vulnerabilities, ensuring these transformative technologies can be deployed safely and securely.
- •About the Role We’re looking for a highly organized, proactive, and discreet Personal Assistant to support Irregular’s CTO and Co-Founder across his personal and professional life.
- •This is a hands-on role with a high degree of ownership and autonomy.
- •Approximately 70% of the role focuses on personal matters, household and family coordination, travel, and day-to-day logistics.
- •The remaining 30% involves calendar management and professional and administrative support.
- •You’ll anticipate needs, manage competing priorities, and make sure things get done, from everyday errands to complex arrangements.
- •The role requires sound judgment, absolute discretion, and flexibility to respond outside standard working hours when needed.
- •Key Responsibilities Personal Support (~70%) Manage personal matters and errands end-to-end, including appointments, transportation, special projects, and ad hoc requests.
- •Coordinate household operations, service providers, and vendors, ensuring reliable execution and follow-through.
- •Manage family logistics and children’s schedules, including school administration, after-school activities, and appointments.
- •Plan and coordinate personal and business travel, including flights, accommodation, transportation, visas, and detailed itineraries.
- •Handle changes and unexpected issues as they arise.
- •Organize personal events and activities, taking ownership of planning, coordination, and execution.
- •Professional Support (~30%) Own the CTO’s work and personal calendars, anticipating scheduling conflicts, managing priorities, and protecting time for focused work.
- •Coordinate internal meetings across the company and external meetings with partners, clients, and other stakeholders.
- •Manage expense reports, invoices, and billing for personal and professional matters, working with the Operations team where relevant.
- •Requirements 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role in a fast-paced environment, ideally supporting senior executives.
- •Exceptional organizational skills and attention to detail, with reliable follow-through across multiple tasks and deadlines.
- •Ability to take ownership, anticipate needs, and solve problems independently with minimal guidance.
- •Sound judgment and absolute discretion when handling sensitive personal, family, and business information.
- •Strong interpersonal and communication skills, with the ability to build trusted relationships with family members, colleagues, service providers, and vendors.
- •Ability to stay calm, adapt quickly, and prioritize effectively as plans and needs change.
- •Fluent Hebrew and English, both written and spoken.
- •Willingness to handle personal errands and household logistics hands-on, and availability outside standard working hours when required.
- •Nice to Have Experience in a senior administrative or operational role in the IDF, such as Head of Bureau or Chief of Staff.
- •Experience using AI tools and productivity apps to streamline planning, coordination, and administrative work.
- •Experience working in a startup or technology company.
Required skills
NotionSlackExcelPowerPointAsanaLinearMonday.comAirtable
Domain expertise
cybersecuritydeeptechai
Tech stack
ExcelPowerPointNotionSlackAsanaLinearMonday.comAirtable
